The church is blessed to be a beneficiary of the Isabelle Makepeace 1985 Revocable Trust. Every year half of our income from this bequest is allocated to the Board of Trustees for capital projects, and the other half is allocated to non-profit organizations who have applied for grants. After receiving the applications the Makepeace Committee meets to decide which grants met the guidelines established by the church and then passed those applications along to a committee of Makepeace, Christian Education, and Outreach representatives.
Proposals for the 2012 Grant Cycle are due on November 4, 2011. The 2012 guidelines and application appear below, or you can download them in PDF format HERE.
FCC Makepeace GuidelinesApp Sept 2011
MAKEPEACE BEQUEST GUIDELINES FOR PROPOSALS FOR FISCAL YEAR 2012
(Grants to be formally approved at Annual Meeting in January 2012)
General Guidelines:
A. In order to qualify for Makepeace funds, projects must aim to relieve human suffering and work for justice and peace.
B. Proposals that seek stipends for an individual shall not be funded, unless the stipend is for professional services rendered to an agency. Such a project will be limited to reimbursement of expenses. Makepeace money shall not be awarded that will result in permanent capital goods or improvements for the benefit of any church member or friend.
C. Priority is given to providing seed money for new initiatives.
D. The church is not able to make multi-year commitments for long-term projects, but applications involving multi-year projects are acceptable so long as the applicant understands that agencies will not be guaranteed continued funding beyond the current year, either for operating budgets or for subsequent years of a multi-year project.
E. Granted funds unused by the end of the church’s fiscal year will revert to the church, unless there are extenuating circumstances (e.g., illness of project participant). The project organizer cannot carry funds forward to do the project in the future or to do a related project unless by written approval from the church.
F. If an individual is a member of a church group (committee/task force/cluster/Council) which determines Makepeace allocations and is also a party to a Makepeace application, that person will be expected to abstain from voting on that application.
Specific Guidelines for Fiscal Year 2012 Applications:
A. This year, priority will be given to applications that help address the near-term and/or long-term crises in our community resulting from the devastating flooding at the Spruces mobile home park in Williamstown. We expect to give most if not all of our limited funds this year to organizations and initiatives that will clearly have an impact, direct or indirect, on alleviating the suffering resulting from the disaster at the Spruces.
B. We are not in a position to make grants to individual victims of the disaster through the Makepeace grant program; those seeking individual assistance should work through the existing relief initiatives.
Instructions for Applicants
1.) Complete the attached application form.
2.) Attach additional material to the application form summary page (suggested length: 1-4 pages). The additional material should include specific information on the need the project addresses and the goals of the project. Is this expected to be a one-year or a multi-year project? You should attach a budget.
The committee reviewing proposals needs budget information that is as detailed as possible. Show what funds are intended for salaries (salaries cannot be paid to any Church members), what for travel, and what for supplies or other project costs. Where the Makepeace funds are providing only a portion of project costs, information should be provided for the entire project.
The relevant Church committee may, at their discretion, request more project information before deciding whether to recommend funds to the project.
3. Two copies of the full proposal are due at the Church office by Friday, November 4, 2011. Proposals will be evaluated by Church boards and grants will be formally approved at the Annual Meeting in January, 2012. Money for projects that are approved will be made available in January, 2012.
4.) Successful applicants are expected to submit at least two reports during the year in which the money is spent. A brief interim report (up to 1 page summarizing the progress of the project) is due in June 2012, and a final report is due by December 16, 2012.
APPLICATION FORM FOR FUNDS FROM THE MAKEPEACE BEQUEST
Applications must be received at the Church office no later than Fri., Nov. 4, 2011, and should be addressed to: Makepeace Grants Committee, First Congregational Church, 906 Main Street, Williamstown, MA 01267.
PROJECT TITLE:______________________________________________ __
CONTACT PERSON: _____________________________________________
Name: _________________________________________________________
Title: ___________________________________________________________
Organization: ____________________________________________________
Address:________________________________________________________
E-mail: _________________________________________________________
Telephone:___________________
(Note: This individual may be requested to discuss this proposal — by telephone or in person – with members of the review committee in November or December 2011, if the committee deems it necessary.)
BRIEF SUMMARY STATEMENT FOR THIS PROJECT:
(Additional narrative detail may be attached as noted in the “instructions for applicants”)
AMOUNT OF FUNDS REQUESTED:__________________________________
Please attach a detailed budget for the project, and use the space below to provide any budget narrative describing the status of other pending requests that are crucial to the completion of the project, and information about how the project would be impacted by a failure to raise the full amount budgeted for the project. (Please note that the total FY12 Makepeace grant budget is expected to be on the order of $25,000.)
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